HRIS & Payroll Specialist
Administrative Services
HRIS & Payroll Specialist
Full Time • Administrative Services
Responsive recruiter
Benefits:
- Health insurance
- Paid time off
- Parental leave
- Training & development
- Tuition assistance
- Vision insurance
- Wellness resources
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
At the Town of Frederick, we’re Built on What Matters: people, community and service. We are a growing and evolving community committed to delivering meaningful opportunities and elevating the experience of those we serve for years to come. Guided by our FRED values: Family, Respect, Empowerment, and Dedication.
Position Summary
Position Summary
The HRIS & Payroll Specialist serves as an important role within the People & Culture team and is responsible for ensuring the accuracy, integrity, and compliance of payroll, HRIS, and related employee data processes and overall employee experience. This position manages full-cycle payroll administration, HRIS support, system integrations, reporting, workflow processes, and ongoing optimization of payroll and HR technology solutions.
The role ensures the accuracy of employee compensation, benefit deductions, retirement contributions, agency payments, taxes, and other payroll-related transactions while partnering with People & Culture, Finance, employees, benefit providers, retirement agencies, and vendors to resolve discrepancies and maintain seamless integration between payroll, benefits, timekeeping and HR systems.
Key Responsibilities
- The duties listed herein are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required or assigned.
- Serve as the primary administrator and subject matter expert for Human Resources Information Systems (HRIS), payroll systems, ticketing platforms, and related employee data systems.
- Administer full-cycle payroll processes, ensuring accurate and timely processing of employee compensation, deductions, benefits, retirement contributions, taxes, and other payroll-related transactions.
- Maintain HRIS, payroll, and employee data integrity by reviewing records, identifying discrepancies, processing corrections, and ensuring accurate system information.
- Manage payroll and HR system integrations with benefits providers, retirement plans, tax agencies, financial systems, and third-party vendors to ensure accurate and timely data exchange.
- Configure, maintain, and support HR systems, including system settings, security access, workflows, business rules, user permissions, and system updates.
- Monitor system interfaces, automated processes, data feeds, and integrations to ensure accuracy, reliability, and timely processing.
- Administer and troubleshoot HR, payroll, timekeeping, benefits, and related system issues through ticketing platforms; track, prioritize, escalate, and resolve issues in partnership with vendors and internal stakeholders.
- Manage vendor relationships and support cases by documenting issues, testing solutions, monitoring resolutions, and ensuring service expectations are met.
- Process and reconcile payroll-related transactions, including employee deductions, benefit contributions, agency payments, employer-paid contributions, and system-generated transactions.
- Support payroll audits, reconciliations, compliance reporting, and quarterly and year-end tax documentation.
- Develop, maintain, and document HR system procedures, payroll processes, workflows, user guides, knowledge resources, and operational documentation.
- Identify opportunities to improve and streamline HR, payroll, and employee processes through automation, system enhancements, workflow improvements, and process optimization.
- Design, test, implement, and validate system enhancements, configuration changes, integrations, and process improvements.
- Create, maintain, and analyze payroll, HR, workforce, and system reports to support operational needs, audits, compliance requirements, and decision-making.
- Partner with Finance, People & Culture, employees, managers, benefit providers, retirement agencies, vendors, and system partners to ensure accurate and compliant HR and payroll operations.
- Provide training, guidance, and technical support to employees and managers regarding HR systems, payroll processes, ticket submissions, and related procedures.
- Support personnel action processing and system updates to ensure employee changes are accurately reflected across HR, payroll, benefits, and related platforms.
- Lead and participate in HR technology, payroll, and system improvement projects that enhance operational efficiency, data accuracy, and employee experience.
- Recommend system solutions and process improvements that strengthen accuracy, compliance, service delivery, and organizational effectiveness.
Education
- High school diploma or equivalent
- Bachelor's degree in Human Resources, Business Administration, Information Systems, Computer Science, or related field preferred.
Work Experience
- Three (3) or more years of experience administering HRIS, payroll systems, or related business applications.
- Experience with UKG or similar enterprise HR platforms preferred.
- Experience with system integrations, workflow automation, or reporting preferred.
- Certifications/Licenses
- Valid driver’s license with acceptable driving record.
- Professional HR certifications such as SHRM-CP, PHR, or other related credentials are preferred.
Working Conditions
- The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Work is primarily performed in an office environment with regular interaction with employees, leadership, vendors, and technology partners.
- Requires extended use of computers, HR systems, and other technology platforms.
- Requires the ability to manage multiple priorities and meet deadlines during payroll cycles, system implementations, and organizational projects.
- May require occasional work outside of normal business hours to support system upgrades, testing, or payroll deadlines.
- Requires discretion and confidentiality when handling employee, payroll, and organizational data.
Benefits and Incentives
- Comprehensive medical, dental and vision insurance coverage
- Supplemental Health Plans (accidental, critical illness, hospital)
- Town paid Basic Life and AD&D coverage
- Employee Assistance Program (EAP)
- 12 weeks of PFML (Paid Family Medical Leave)
- Retirement plan with up to 10% employer match
- Paid Time Off (PTO): 29 vacation days and 10 sick days annually
- 11 paid Town observed holidays + 1 floating holiday
- Annual training, certification and tuition reimbursement opportunities
- Bilingual stipend for qualifying employees
- Town subsidized position related membership or affiliation dues
- Free tee time at Bella Rosa Golf Course
- Free membership to Carbon Valley Recreation Center
- Access to the Town’s gym facility
The Town of Frederick is an Equal Opportunity Employer and is committed to attracting, hiring and developing a diverse workforce. The Town does not discriminate against any applicant or employee on the basis of race, color, religion sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state and local law.
The Town of Frederick provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable federal and state law. If you need an accommodation during the application or hiring process, please contact hr@frederickco.gov.
The Town of Frederick provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable federal and state law. If you need an accommodation during the application or hiring process, please contact hr@frederickco.gov.
Compensation: $60,000.00 - $80,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.